privacy

Privacy Policy

How we will use your information when you give your data to ECPA when you register yourself or your child for classes. 

This leaflet explains why we ask for your personal information, how we store and use it and who we may
share it with, and what your rights are.

Why we ask for your personal information

The information gathered on our registration forms is to enable us to keep records of all the students for
exams and performances, to issue information emails or to contact you in an emergency.

How we store your information and for how long

The personal information you consent to give us is stored on our customer relationship management database. This database is used by members of the ECPA Management team only. This is a fully managed system and there are procedures and policies in place in order to keep your information protected from misuse in accordance with the General Data Protection Regulations. Paper registration forms are kept securely whilst your child is a student with us and for 1 year after they have left. Any financial records are retained for 7 years as per the financial regulation requirements, but the record is anonymised. No bank, credit or debit card details are held on file.

Who is your data shared with?

The data collected is shared with the management team of the ECPA and then we share a portion of that information with three different types of organisations. The examination boards when/if your child undertakes an exam, the local council for performance licences and an emailing application.

These organisations are:
  1. British Theatre Dance Association (BTDA}
  2. London Academy of Music and Dramatic Art (LAMDA)
  3. Dorset County Council
  4. Poole Council
  5. Places where we perform for fire safety reasons
  6. MailChimp

    What information is shared?

    For examinations:
    1. Name of student
    2. Date of Birth
    For Performances:
    1. Name of Student
    2. Date of Birth
    3. School Attending
    4. Home Address
    5. Name of Parent
    MailChimp
    1. Name
    2. Email Address

      Social Media and Advertising

      ECPA uses social media for promotion and recognition. We ask for your permission to use photographs of your child on social media platforms and for advertising campaigns.

      We do not condone the use of bad language or derogatory comments on any of our social media sites and will ban anyone from the site and from ECPA if found to be doing so. This area is for celebrating the children’s achievements.

      Any bullying of any nature on social media, in classes or on communication mediums such as Whatsapp will not be tolerated and dealt with accordingly.

      Parent Groups - Whatsapp / FB Messenger / BAND

      From time to time for events, special occasions and shows we will add you to a group chat to share information about such event. We ask that you read these notices and comment only when necessary to avoid repetition and unnecessary messaging. If you prefer not to be included on these groups please do speak to a member of management personally.

      Your rights

      You have the right to see the information that we hold on you at any time, by submitting a Subject Access Request (SAR) in writing by contacting the ECPA management team on the contact details below. You may also request to opt out of any of these services or have your details deleted from the database at any time, again by contacting the management team in writing and letting us know what your preferences are.

      ECPA
      14 Hillman Road
      Lower Parkstone
      Poole
      BH149EU

      Or email: emma@ecpa.dance

      ECPA is the Data Controller and Data Processor of your information.

      When we ask you for information, we will keep to the law, including the General Data Protection Regulations.

      We will:
      1. Process your information lawfully, fairly and in a transparent manner
      2. Collect your information for a specific, explicit and legitimate purpose
      3. Ensure that it is adequate, relevant and limited to what is necessary,
      4. Ensure its accuracy and kept up to date
      5. Retain it only for as long as is necessary
      6. Process it in an appropriate manner to maintain it security.
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